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For Civil Registry applications, please download the corresponding form below:

FEES: View the Itemized Schedule of Consular Fees for the complete list of fees.


For affidavits, please download appropriate form below:

Registration of Birth:

Registration of Marriage:

Fee: USD 25.00 / Naira 10,375.00 per document


REPORT OF BIRTH

Present original documents and submit four (4) photocopies of each 
(kindly collate and arrange into sets of four (4) according to the order of documents below):

  1. Report of Birth Form (ROB Form Rev. 01 24 April 2018)
    • All four (4) copies of the form should be printed in A4 paper, originally filled out.
    • Entries must be TYPEWRITTEN OR PRINTED LEGIBLY.
    • Entries must be at the time of birth of the child/subject.
  2. Birth Certificate issued by the country of birth (original copy should be submitted to the DFA)     
    • For birth certificates not in English language, kindly submit an official English translation
    • For applicants born in SHANGHAIFRANCEAUSTRIA, NORWAY, DENMARK, FINLAND, SWEDEN, ICELAND, NETHERLANDS, INDIA, and in the MIDDLE EASTERN countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et.al.) the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate.
    • For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles, kindly submit PSA birth certificate of Filipino parent and Foreign birth certificate of Foreign national parent
    • For applicants born under the consular jurisdiction of the Philippine Consulate General in Toronto, kindly submit the original certified true copy of live birth (long form).
    • For applicants born under the consular jurisdiction of the Philippine Embassy in Mexico, the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate
    • For applicants born in Indonesia, the Ministry of Human Rights and Justice and the Ministry of Foreign Affairs of Indonesia must authenticate the birth certificate
  3. First passport or Travel Document of the Child/Subject
    1. Photocopies of bio data pages
    2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID.
  4. Authenticated Marriage Certificate of Parents from the Philippine Statistics Authority (PSA) / Foreign Marriage Contract

* For unmarried parents:

a) If child/subject is using the surname of the father, kindly submit an Affidavit to Use the Surname of the Father (AUSF) to be executed by the mother and Affidavit of Acknowledgement of Paternity to be executed by the father. If the two (2) affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution and authenticated by the DFA. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of the parent(s) or at the FSP nearest the place of residence.

b) If child/subject is using the surname of the mother, kindly submit the Birth Certificate of the mother.

  1. Passport of Parents (valid at the time of the birth of the child) + current/valid passports of both parents
    1. Photocopies of bio data pages
    2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID [(i.e. Green card or permanent resident card, copy of visa (at the time of birth of the child), working permit if working abroad at the time of birth of the child]
    3. For applicants born in USA and Canada, kindly submit any of the following documents of parent/s:
      • USA/Canada Visa
      • USA/Canada Working Permit
      • Green Card of Permanent Resident Card
    4. If Filipino parent/s had acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s re-acquisition of Philippine citizenship submit an Identification Certificate for Filipino citizen issued by the Bureau of Immigration.
  1. Four (4) recent passport size photos of the child/subject
  2. Notarized Affidavit of Delayed Registration of Birth [required only for children/subjects who are more than one (1) year old]
  3. Notarized Affidavit of Two (2) Disinterested Persons [required only for children/subjects who are more than one (1) year old]
  4. Negative Certification of Birth Record from the PSA (CRS Form No. 1)

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of birth under the Philippine law.


 

REPORT OF MARRIAGE 

Present original documents and submit four (4) photocopies of each 
(kindly collate and arrange into sets of four (4) according to the order of documents below):

  1. Report of Marriage Form (ROM Form Rev. 01 24 April 2018)
    • All four (4) copies of the form should be printed in A4 paper, originally filled out.
    • Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
    • Entries must be at the time of marriage of the spouses/subject
  2. Marriage Contract / Certificate (original copy should be submitted to the Embassy)
    • For marriage certificates not in English language, kindly submit an official English translation
    • For marriages solemnized in SHANGHAI, FRANCE, AUSTRIA, NORWAY, DENMARK, FINLAND, SWEDEN, ICELAND, NETHERLANDS and in the MIDDLE EASTERN countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et.al.), the Ministry of Foreign Affairs of the country of marriage must authenticate the marriage certificate
    • For marriages solemnized in NEPAL and INDIA, marriage certificate must be attested by the Notary Public in India, and attested by the Ministry of External Affairs of the Nepal / India and authenticated by the Philippine Embassy in New Delhi or the Ministry of Foreign Affairs of India in the Philippines.
    • For applicants married under the consular jurisdiction of the Philippine Consulate General in Toronto, kindly submit the original certified true copy of marriage license (long form).
    • For applicants married under the consular jurisdiction of the Philippine Embassy in Mexico, the Ministry of Foreign Affairs of the country of marriage must authenticate the marriage certificate
    • For applicants who got married in Indonesia, the Ministry of Human Rights and Justice must also authenticate the marriage certificate
  3. Birth Certificate of both parties
    • For Filipino Nationals - Authenticated Birth Certificate from the PSA
    • For Foreign Nationals - Birth Certificate issued by the country of birth with official English translation
  1. Passports of both parties valid at the time of marriage and current/valid passport of both parties
    1. Photocopies of data pages
    2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID.

Reminders: 

For Annulled or Legally Separated Filipino Spouse - submit copy of DFA Authenticated Marriage Contract issued by the PSA with proper annotation;

For Divorced Filipino Spouse who has no marriage in PSA - submit copy of Divorced Decree / Certificate validated by the Regional Trial Court nearest the spouse’s place of residence in the Philippines;

For Widowed Filipino Spouse - submit Death Certificate issued by PSA or foreign death certificate of previous spouse;

For Divorced, Annulled or Legally Separated Foreign Spouse - submit copy of foreign decree / decision;

For Widowed Foreign Spouse - submit Death Certificate of previous spouse.

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of marriage under the Philippine law.


REPORT OF DEATH

Filing delayed registration of Reports of Death of Filipinos who died abroad BEFORE 2020:

  • Present original documents and submit four (4) photocopies of each 
    (kindly collate and arrange into sets of four (4) according to the order of documents below):

    1. Report of Death Form (ROD Form Rev. 01 24 April 2018)
      • All four (4) copies of the form should be printed in A4 paper, originally filled out.
      • Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
    2. Death Certificate (original copy should be submitted to the DFA)

      For death certificates not in English language, kindly submit an official English translation

    3. Certificate of Sealing of Casket
    4. Autopsy/Embalming Report
    5. Photocopies of Passport of the deceased (data pages only)
    6. Affidavit of Delayed Registration of Death

For Reports of Death of Filipinos who died abroad in 2020 onwards:

  • For initial verification if the death was already registered at the Foreign Service Post having jurisdiction over where the death took place.

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of death under the Philippine law.